Foreign Ministers Meeting Luxembourg 19 May 1998

North Atlantic Council Euro-Atlantic Partnership Council NATO-Russia Permanent Joint Council NATO/Ukraine Commission Luxembourg, 28 & 29 May 1998 Media arrangements A. Information The Grand Duchy of Luxembourg and NATO are organizing ministerial meetings of the North Atlantic Council (NAC), the Euro-Atlantic Partnership Council (EAPC), the NATO-Russia Permanent Joint Council (PJC) and the NATO-Ukraine Commission (NUC). The meetings will take place on 28 and 29 May in Luxembourg at the "Centre de Confrences de Luxembourg-Kirchberg". The Media Centre is set up at the "Hall Victor Hugo" (Limpertsberg).

B. Programme Wednesday, 27 May Arrival of delegations in Luxembourg. 19:00 Press bus departs for Bourglinster Castle. 20:00 Reception at Bourglinster Castle. 20:30 Press bus returns to Media Centre. Thursday, 28 May 08:45 Press buses depart for the Conference Centre. For arrivals outside Entrance. For inside conference room E. Table - Pool 1. Platform - Pool 2. 3 minute photo and video session. 9:30 North Atlantic Council ministerial session begins at 16. 9:40 Press buses return to the Media Centre. 11:00 Press buses leave for Conference. Pool 3 - table. Pool 4 - platform. 11:30 End of NAC session at 16. 11:35 Working session of NAC with 3 invited countries (16+3). 3 minute photo and video session. 11:45 Press buses return to Media Centre. 12:15 Press buses leave for Conference Centre. 12:35 End of NAC + 3 working session. 12:40 Official portrait (Staircase) Pool 5. 12:50 Working lunch. No media coverage. 12:50 Press buses return to the Media Centre. 14:45 Secretary General of NATO news conference followed by news conferences of the US Secretary of State, the Foreign Minister of the Grand Duchy of Luxembourg and other national news conferences. Unlimited coverage inside Media Centre. 15:15 Press buses leave for Conference Centre. 15:30 NATO-Russia Permanent Joint Council meeting at ministerial level. Pool 6 - table. Pool 7 - estrade. 3 minute photo and video session . 15:45 Press buses return to Media Centre. 17:30 End of NATO-Russia Permanent Joint Council. 17:35 News conference by PJC Chair at the Media Centre. Unlimited coverage. 19:00 Press bus departs for the Palais grand ducal. 19:30 Reception hosted by H.R.R. the Grand Duke. 20:30 Dinner at the Cercle municipal. Friday, 29 May 8:25 Press bus leaves the Media Centre for the Conference centre. Coverage of arrivals outside entrance. Coverage in room E . Table - Pool A. Platform - Pool B. 9:00 NATO-Ukraine Commission meets at ministerial level. 2 minute photo and video session. 9:10 Press bus returns to the Media Centre. 9:30 Press bus departs for Conference Centre. 10:00 Secretary General and Minister of Foreign Affairs of Ukraine meet the press in room B. Pool C. 10:15 Official portrait of the Euro-Atlantic Partnership Council. Pool D. 10:30 Working session of the Euro-Atlantic Partnership Council begins. 3 minute photo and video session . Table - Pool E. Platform - Pool F. 10:45 Press buses return to the Media Centre. 12:30 EAPC working session ends. 13:00 Working lunch at the Thtre municipal. + 14:15 News conferences at the Media Centre. C. Media Centre The Media Centre is set up in the Hall Victor Hugo at Luxembourg-Limpertsberg, one kilometre away from the Conference Centre. Individual working stations at the Media Centre are equipped with modem rigs and power supply plugs. Photocopiers, fax machines, as well as PCs with Internet are available. Journalists who wish to use ISDN lines are requested to order them with the PTT (Mr Snnen, tel: + 352 4991-5738. Fax: + 352 49 13 21). Telephones will operate using a PIN code. Codes can be obtained on the spot, at the Info-Point of the Media Centre. The Media Centre will be open from 12:00 to 20:00 on Tuesday, 26 May; from 10:00 to 20:00 on Wednesday, 27 May; from 7:00 to 24:00 on Thursday, 28 May and from 7:00 to 20:00 on Friday, 29 May. D. Accreditation The NATO Press and Media office and the Information and Press Office of the Government of Luxembourg will be in charge of the accreditation of media representatives. Requests for accreditation must have been received by the NATO Press and Media Office before Wednesday, 20 May, using the attached form. Requests must be addressed to: NATO Press and Media B- 1110 Brussels Belgium Tel. + 32 (0)2 707 50 38 Fax: + 32 (0)2 707 50 57 Press passes can be obtained at the Media Centre from 12:00 on Tuesday, 26 May, on presentation of a valid press card and another photographic proof of identity. Press passes and proof of identity must be produced on request at all times. All media representatives must be aware of the fact that security personnel will examine and may test equipment and personal effects carried onto the site. To avoid delays, media representatives must arrive early to be able to clear the security checks. Television, radio and wire services that have bulky equipment are particularly urged to move most of it as early as possible into the Media Centre. The Accreditation desk is open from 10:00 to 18:00 on Wednesday, 27 May; from 8:00 to 20:00 on Thursday, 28 May and from 8:00 to 13:00 on Friday, 29 May. E. Pools Due to the high number of media representatives expected to attend the meetings, pools have been foreseen for all media events. Photographers and cameramen who wish to participate in various pools must forward their request when they check in at the accreditation desk of the Media Centre. The NATO Press and Media office and the Information and Press Office of the Government of Luxembourg will make up the pools when all the requests have been received. The "Press meeting point" for all pools will be located at the Media Centre. The schedule of departures will be indicated on closed-circuit television at the Media Centre. Special press buses will be available for transportation to and from the Conference Centre. Individual access to the Conference Centre will not be authorized. F. Accommodation The Office National du Tourisme (ONT) is in charge of htel reservation for all media representatives. ONT Mrs Monique Schoup Tel. + 352 42 82 82 20 Fax: + 352 42 82 82 30 G. Transport Access to the Media Centre will be done mainly by special shuttle buses between the Media Centre and the press parking of the "Glacis" (500 metres from the Media Centre). Part of the Glacis parking (+ 300 parking spaces) is reserved for media representatives. Access will be authorized on presentation of the press card. Media representatives arriving by train or plane are asked to go the Media Centre by taxi or bus (line 4 of the municipal transport network has a bus every 10 minutes for the Media Centre). Journalists and technicians arriving in Luxembourg with trucks or heavy equipment can access the parking area of the Hall Victor Hugo. These vehicles will have to be in place by 20:00 on 26 May at the latest. For security reasons, vehicles will not be admitted inside the security perimeter after this time. For more information, please contact: Information and Press Office of the Government Mr Guy Schuller Tel. + 352 478 21 80 Fax: + 352 46 74 84 H. Catering A dinner will be served on 27 May. Lunches and dinners will be served on 28 and 29 May. Food and drinks will be available throughout the opening hours of the Media Centre. I. Television and Radio A television and radio area is set up in the courtyard of the Hall Victor Hugo. This area comprises unequipped working spaces for television and radio. Stand-up positions, feed points for Eurovision and SNG links are foreseen. For more information, please contact: CLT-UFA NATO Office Mrs Jose Kieffer Tel. + 352 421 42 70 05 Fax: + 352 421 42 70 09 J. News Agencies Nine offices have been reserved for news agencies. These offices will only be equipped with tables, chairs and power supply plugs. Additional equipment and telephone lines (analogue or ISDN) must be ordered from the Postes and Tlcommunications: M. Snnen tel. + 352 4991 5738 fax: + 352 49 13 21 K. Briefing Rooms Briefing rooms with a 30 to 150 seat capacity are available in the Media Centre. L. Photo Development of photo films will be possible throughout the opening hours of the Media Centre. M. Useful Contacts NATO Press and Media Service Mr. Franois Le Blvennec B-1110 Brussels Belgium Tel.: + 32 (0)2 707 50 38 Fax : + 32 (0)2 707 50 57 Service Information et Presse du Gouvernement Miss Jackie Zahlen / Mr. Guy Schuller 43 Boulevard F. D. Roosevelt L-2450 Luxembourg Tel.: + 352 478 - 2181 Fax : + 352 46 74 92 CLT-UFA Mrs Jose Kieffer 45 Boulevard Pierre Frieden L-1543 Luxembourg Tel.: + 352 42 142 - 70 05 Fax : + 352 42 142 -70 09 Office National du Tourisme Mrs Monique Schoup 77 route d'Anvers L-1130 Luxembourg Tel.: + 352 42 82 82 20 Fax : + 352 42 82 82 30