Meeting of NATO Ministers of Foreign Affairs
- English
- French
GENERAL
- A meeting of the North Atlantic Council (NAC) at the level of Ministers of Foreign Affairs will take place at the NATO Headquarters on Wednesday 06 April and Thursday 07 April 2022. The meeting will be in person and will be chaired by the NATO Secretary General, Jens Stoltenberg.
- This media advisory marks the opening of online registration for accreditation. Media representatives with annual accreditation can cover this event at NATO Headquarters with their annual badge. Media representatives who do not have an annual badge but want to cover the event in person, need to apply for accreditation, which will be valid on 5, 6 and 7 April. NATO will facilitate remote interaction during the Secretary General’s press conferences.
MEDIA PROGRAMME
- A detailed media programme will be published shortly on the NATO website.
- The Secretary General will preview the Ministerial meeting with a press conference in the afternoon of 05 April.
- The meeting will start on 06 April with a working dinner. No media opportunity is foreseen.
- There will be two sessions on 07 April. The Ministers of Foreign Affairs of Australia, Finland, Georgia, Japan, the Republic of Korea, New Zealand, Sweden and Ukraine, as well as the High Representative of the European Union for Foreign Affairs and Security Policy / Vice-President of the European Commission, are invited to join the first session. Some of them may attend via video link.
- Public opening remarks, as well as the family photo, will be covered by a pool of videographers and photographers (see below for pool access).
- The Secretary General will brief the press at the end of the meeting, in the afternoon on 07 April.
- Please contact the individual delegations regarding the media engagements of ministers. A list of delegation press officers is available from the NATO Press & Media Section (MOC [at] hq.nato.int). Any national events that are open to all media will be announced on CCTV during the ministerial meeting.
POOLS
- Visual journalists will have pool access to the opening of the meeting and the official ‘family photo’. A limited number of pool cards will be available and should be requested by email before the start of the ministerial meeting, at NatoMediaOperations[at] hq.nato.int.
- If you accept a NATO pool position you must share immediately all information and material collected while in the pool with any accredited media that request it. You will share the material at no charge and with no restriction on the use of the material for news purposes.
- You can only accept the pool accreditation if you have the agreement of your employer to all of the conditions on providing pool material listed above.
- Media organisations that want pooled images should first contact the wire service / photo agency of which they are a client. Media representatives and news organisations must identify that it is pooled material every time it is used. Pooled material can only be used for legitimate news purposes and it cannot be sold.
BROADCAST
- NATO will provide broadcast quality video in real time on EBU World feed or to EBU News Exchange.
- NATO photographers and videographers will provide video clips and photos of all public events during the ministerial meeting. Photos can be downloaded from the NATO website. The video files will be available for free download from the NATO Multimedia Portal.
- The Secretary General’s press conference will be broadcast live on the internal closed-circuit television system and can be viewed in the press working area as well as on the NATO website. The press conference will also be available via EBU. Audio recordings of the press conference interpreted in English and French, as well as transcripts in English will be made available on the NATO website.
ACCREDITATION AND SECURITY CHECKS
MEDIA ACCREDITATION
- Attendance in person:
- Media representatives who have annual accreditation to NATO for 2022 do not need to apply for separate accreditation for this event.
- All other media representatives wishing to cover the meetings in person will need to apply for short-term accreditation. They need to register via NATO’s media accreditation platform: https://my.hq.nato.int. Please find instructions on how to log in or create a new profile in Annex 1.
- The deadline to register and apply for media accreditation for attendance in person is Thursday 31 March 2022 at 23:59 (Brussels Time).
- NATO will confirm the accreditation explicitly by email. Please bring a printout of the confirmation email when collecting their badge.
- Media passes must be collected in person upon presentation of an ID card or passport and a valid national press pass (or accreditation letter from a recognised media organisation) at the Main Entrance, NATO Headquarters, Boulevard Leopold III 1110.
- Passes must be visible at all times. Security personnel may ask to see another form of ID. You are advised to arrive with sufficient lead time to clear security checks. Security personnel will examine and may test equipment and personal effects carried onto the site.
- In accordance with NATO media accreditation procedures, NATO reserves the right to deny or withdraw accreditation of media representatives from media organisations who abuse their privileges, put the accreditation to improper use or act in a way not consistent with the principles of the organisation. Late applications will not be taken into consideration for pool access.
- NATO will also facilitate remote coverage/interaction:
- All public events will be streamed live on the NATO website, and recorded footage will be available via the NATO Multimedia portal.
- NATO is offering journalists the option to ask questions remotely via Zoom to the NATO Secretary General during his press conferences on 05 and 07 April. Journalists wishing to do so are requested to register by midday on Tuesday 05 April 2022 (Brussels Time) via NATO’s accreditation platform: https://my.hq.nato.int. Please find instructions on how to create a profile in Annex 1.
- Journalists registered for remote engagement will be contacted separately for technical details. While every effort will be made to accommodate as many questions as possible, time limitations might not allow all questions to be asked.
MEDIA FACILITIES
- A press area with working spaces will be set up on the first floor of the NATO Public Square. Electricity sockets, Wi-Fi internet, and telephones will be available. The permanent media working room is also available on the first floor of the Public Square, facing the Agora.
- Working spaces cannot be booked in advance and are available on a first-come, first-served basis.
- Television and radio editing spaces will be available on a first-come, first-served basis, upon request by email to the NATO TV & Radio Unit (see contact details below).
- NATO also makes available one TV and one radio studio when they are not in use by senior NATO officials. These facilities are usually booked via delegations’ press officers wishing to accept interview requests from media organisations.
PARKING
- Media representatives can park in the Visitors’ car park of the NATO HQ, or in the car park directly across the Main Entrance, at the Z entrance parking of the former NATO HQ. Uplink vans can park in a special section of the car park upon request to the NATO TV & Radio Unit.
OPENING HOURS
Accreditation Office
Tuesday 05 April: 11:00-14:00
Wednesday 06 April: 12:30-17:30
Thursday 07 April: 07:00-16:00
Media Centre
Tuesday 05 April: 09:00 - 18:00
Wednesday 06 April: 09:00 - 19:00
Thursday 07 April: 07:00 – End of Operations
CONTACT POINTS
Overall Coordination & pool cards
Ms Irina Novakova
Telephone: +32 (0)2 707 1003
Natomediaoperations[at]hq.nato.int
Accreditation
Mr Angelo Pacifico
Telephone: +32 (0)2 707 83 46
NatoAccreditations[at]hq.nato.int
TV & Radio arrangements on site and via satellite
Mr Bart Vandendorpe
Telephone: +32 (0)2 707 35 78
Vandendorpe.Bart[at]hq.nato.int
NATO Video on demand
NATO Channel
Telephone: +32 (0)2 707 12 27
Content[at]natomultimedia.tv
Annex 1 - Eligibility to apply for media accreditation at NATO
Media accreditation to NATO is reserved for journalists (written press, online, radio and TV journalists, film crews and press photographers). To apply, they must meet the following criteria:
- Journalism must be their main source of income
AND
- Be employed by a bona fide media organisation
OR
- Cover NATO affairs for a bona fide media organisation on freelance basis
Media organisations must meet the following criteria to have their representatives be accredited at NATO:
- Editorial independence
- Be a commercial organisation with no distribution restrictions
- Must be open about how and by whom they are financed, and have a specific, verifiable address and telephone number.
- For online media, they must demonstrate that the majority of their website content covers original news, commentary or analysis, and be updated at least once a week.
Publications that focus on communications outreach, advocacy publications of non-governmental or non-profit organisations, think tanks or interest groups do not qualify for media accreditation.
Annex 2 - Instructions for using the NATO Accreditation portal
Portal link: https://my.hq.nato.int/
Creating a new profile:
- Select New user on the portal homepage
- Use a unique email address per registration. It is not possible to register groups or more than one person with the same email address
- In case our site is blocked by your provider (most likely because of a firewall), use a device connected to a different Internet source (4G or connection at home)
- For media not in possession of a national press card number, please enter N/A in the National Press Card Number field
- Safari browser is not supported. Please use another browser (also see below the paragraph on Attachments re Mac OS X).
Updating an existing profile:
- If you have lost your password, please reset it here
- If your email address/username has changed, please send an email to NatoAccreditations@hq.nato.int
Registering for an event:
Once your profile has been created:
- Select Registered user on the portal homepage and log in
- Click on Event Attendance: select the event
- Attach files as required
- Tick and accept fields
- Submit your request before the deadline
To verify if you have duly submitted your application with attachments, please log in to your profile and click on the Event Attendance tab. The event tick box should appear as checked https://my.hq.nato.int/ → Login → Homepage → Event Attendance
Including attachments:
To complete your registration, you will be required to upload two types of attachments:
- Identity: a copy of your ID card/passport
- Professional:
- Candidates in possession of a valid press card (provided by a recognised national professional body of a NATO country – i.e. government, professional association or union) are required to upload a scanned copy of it onto their profile (PDF)
- Candidates not in possession of a valid press card are required, regardless of nationality, to upload a signed letter from their editorial staff onto their profile (in PDF)
For users of Mac OS X: Please upload files only in PDF.
- It is not possible to register groups or more than one person under the same email address.
- A unique email address must be used to create a profile and register.
- Editorial staff can prepare and sign a letter (in letterhead) containing all the names of the crew members that the media outlet/company wishes to send to cover the event. The letter must contain:
SURNAME, Name, date of birth, ID/Passport number
Each crew member can upload the same group letter onto their individual registration.
It is the company/media outlet responsibility to ensure that all their crew members are registered for the event.
To verify if you have duly submitted your application with attachments, please log in to your profile and click on the Event Attendance tab. The event tick box should appear as checked https://my.hq.nato.int/ → Login → Homepage → Event Attendance